# Working with HelicsWin.Net forms

In HelicsWin.Net you enter your data in a series of forms. These forms have standard features, such as labelled text boxes, drop-down lists, and option buttons, to help you become familiar with the user interface so that you can enter your data quickly and accurately.

General guidelines

Caution: Each time you log in, the software opens the first record in the database. Therefore, if you start entering data without creating a new empty record, the first record will be overwritten when data are saved!

You use the toolbar’s functions to perform basic tasks:

Table 2 describes these functions.

Table 2: Toolbar functions

Icon | Function | Description
| Current record | Indicates which record is currently open for editing.
| Move between records | Use the Backwards| and Forwards } buttons on the toolbar to move one record at a time; alternatively, press Ctrl + left and right arrow or use Back I| and Forward }I to go the start or end record respectively.
| Add a record | On all data entry forms, first click the yellow Add item icon to activate the relevant input fields. Click to add a new record. Make sure the current record is saved first, before creating a new record. Alternatively, press Ctrl+N to create a new record.
| Delete the current record | Most deletions are preceded by a warning. Note that if you delete a record (e.g. a ward), with dependent records (e.g. patient records), all the dependent records will be deleted. However, if you deleted a record by mistake, exit the programme without saving and re-start HWN to undo the deletion. Click the Save icon to confirm the permanent deletion of the record.
Not saved | Save status of the current record | The Not saved indicator text appears whenever you have changed data in a data record but not saved it. This indicator disappears as soon as you save the record, and reappears if you make any changes.
| Save the current record | Alternatively, press Ctrl+S to save the current record.

Table 3: Keyboard shortcuts

Keyboard shortcut | Action
Ctrl + Left arrow | Previous record
Ctrl + Right arrow | Next record
Ctrl + N | New record
Ctrl + S | Save record
Ctrl + D | Delete record

When a record is saved, the programme performs some validation checks on the data before actually saving. See Checking data quality.

More:

Understanding reported errors

HelicsWin.Net v2.2 Online User Guide v20160330
© European Centre for Disease Prevention and Control, 2016
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