## Entering an ICU hospital surveillance year

Follow the procedure in this section to create a new ICU survey for each defined hospital, entering information from Form H. Before you can create your survey, you must define your hospital and wards.

To create a hospital surveillance year:

1. Click Hospital surveillance year in the ICU main menu.

The Hospital survey form opens (for the hospital you have selected).

2. If not already open, click the General (1) tab.

3. In the General (1) form, click the Add item icon to open the form for editing.

The Light or Standard protocol option is selected later at the ICU surveillance period level.

4. Specify values for the fields. Descriptions of the variables in this form are given in Table 11. Mandatory fields are indicated by a red asterisk *. Required fields are indicated by a black asterisk *.

5. Click Select this hospital year to be able to enter (an) ICU surveillance period(s).

6. Click the Save icon or press Ctrl+S.

If any mandatory or required data field is empty when you save, e.g. because you do not yet have the data, an error and/or warning message is shown and the field label is highlighted as a reminder - in red for a mandatory field (you cannot save) or blue for a required field. See Understanding reported errors.

Table 11: Hospital surveillance year ICU General tab variables

Variable | Description
Hospital code | The hospital identifier/code assigned by national/regional PPS coordinating centre; unique code per surveillance/PPS network. Hospital codes should be unique within each surveillance network, and kept constant between the ECDC Antimicrobial Resistance and Healthcare-Associated Infection (ARHAI) surveillance protocols and from one year to the next. Inserted automatically based on the hospital selected during Hospital definition.
Hospital size (total number of beds) * | Total number of beds in the hospital. If, for reasons of confidentiality, the exact number of hospital beds cannot be given, please enter the number of beds rounded up to the nearest 50.
Validation | If the current survey or surveillance year is a validation study performed by a validation team, the Validation checkbox should be checked to indicate that this is not a primary data collection but a repeated data collection for validation purposes of the primary PPS data. Checking the Validation checkbox will change the messages on data entry for the entire application, especially for the variables displayed on the Validation tabs at different levels (see Validation tab below). Validation cannot be changed after saving.
Surveillance year * | The year in which the survey will be performed. Warning: The surveillance year cannot be changed after saving. Before saving, make sure that the start date of the hospital ICU survey is within the year you are specifying. If you need to change the surveillance year, you will have to contact your national or regional PPS co-ordinator.
Hospital type * | Designate the hospital type – PRIM: primary, SEC: secondary, TERT: tertiary, SPEC: specialised, missing=UNK. See Hospital types.
Hospital code in primary surveillance |
Comments/ observations | Free text field. Enter any information relevant to the survey.

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